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Lease Renewal Letter
A Lease Renewal Letter helps landlords offer tenants a new lease term, or helps tenants ask to stay longer. Use this free, ready-to-edit template to share renewal dates, any rent changes, and a response deadline clearly. Simply fill in your details, download, and e-sign it online in minutes.
What Is a Lease Renewal Letter and Why Do You Need One?
A Lease Renewal Letter is a written notice used to extend a rental agreement before the current lease ends. Landlords usually send it to offer the tenant a new term, while tenants can use it to ask to stay. It typically includes the property address, the current lease end date, the new lease term, the rent amount, any changes to the terms, and a deadline to reply. Sending it in writing avoids last-minute surprises and keeps a clear record for both sides.
Keep Good Tenants and Avoid Costly Vacancies
Finding new tenants takes time and money, and an empty unit means lost rent every month. A clear, friendly renewal offer encourages good tenants to stay longer. Writing one from scratch, though, can mean missing details like the new rent, the response deadline, or updated lease terms. A ready-made Lease Renewal Letter Template already includes every key section in a polite, professional format. You just add your rental details, so your offer is clear, complete, and easy for tenants to accept.
Perfect for Landlords, Property Managers, and Tenants
This template is useful for landlords who own single-family homes, apartments, condos, or duplexes and want to renew leases with reliable tenants. Property managers and real estate agents can use it to send consistent renewal offers across many units. Tenants can also use it to ask their landlord to extend their lease, request the same rent, or suggest new terms. It works for residential and commercial leases, including office, retail, and storage space rentals.
How to Write a Lease Renewal Letter Step by Step
Start by adding the date, the landlord's name and contact details, and the tenant's full name. Include the rental property address and the date the current lease ends. Next, state the new lease term, such as 6 or 12 months, along with the start and end dates. Add the new rent amount, and note any changes to the lease terms. Set a clear deadline for the tenant to reply. Finally, sign the letter, send it, and keep a copy for your records.
How to Use Agreed Templates
Start With the Template
Open the Product Agreement Template in your Agreed workspace and begin with a ready-to-use agreement structure.
Customize Agreement Details
Add or edit product details, responsibilities, pricing, deliverables, timelines, and other terms to match your agreement needs.
Review, Sign & Manage
Send the agreement for review and approval, collect signatures, and manage the completed agreement securely in Agreed.
Frequently Asked Questions.
Everything you need to know about Agreed. Can't find what you're looking for?
It's best to send it 60 to 90 days before the lease ends. This gives the tenant time to decide and gives the landlord time to find a new tenant if needed.
Yes, landlords can usually raise the rent at renewal if the lease allows it. Some cities and states have rent control laws that limit how much rent can increase.
If the tenant doesn't reply, the lease may end on its end date or switch to a month-to-month rental, depending on your lease terms and local laws.
Not exactly. A renewal letter offers to extend the current lease, while a new lease is a full agreement. Many landlords send both a renewal letter and an updated lease to sign.
Related templates
See More
Letter of Explanation
A Letter of Explanation Template helps you clearly explain a gap, error, or unusual item in your records to a lender, employer, school, or government office. Use this free, ready-to-edit letter to share the facts, give your reason, and attach proof. Fill in the details, download, and sign it in minutes.
Letter of Intent to Sue
A Letter of Intent to Sue Template helps you formally warn another person or business that you plan to take legal action if a problem is not fixed. Use this free, ready-to-edit letter to describe the dispute, state what you want, and set a clear deadline. Fill in the details, download, and sign it in minutes.
Settlement Demand Letter
A Settlement Demand Letter Template helps you formally ask another party to settle a dispute by paying a set amount or taking a specific action. Use this free, ready-to-edit letter to describe the issue, state your settlement terms, and set a clear deadline. Fill in the details, download, and sign it in minutes.
Notice of Default
A Notice of Default Template helps lenders, landlords, and businesses formally tell a borrower or party that they have failed to meet the terms of an agreement. Use this free, ready-to-edit notice to describe the default, state the amount or action needed, and set a clear deadline to fix it. Fill in the details, download, and sign it in minutes.
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